Property Management

Buildings (Fixed Assets)

Manage and update all essential building information, whether freehold, leasehold, or both. Cater to investor and occupier scenarios with detailed profiles, legal data, grading, municipal info, financial details, and workflow roles.

Leases

Capture all lease agreement details in a standardised format. Track income and expense-based leases, including start and end dates, commercials, premises, charges, and material clauses. Customise special options and clauses as needed.

Lease Tracking

Track lease negotiations from start to finish. Capture necessary details, generate offers, lease agreements, and annexes automatically. Manage monthly parking, lease cessions, terminations, and pre-printed requests.

Tenant Queries

Monitor individual tenant accounts. Extract data by financial and statement periods, generate copy tax invoices, and email rental statements directly. Access current billing details and historical account data.

Tenant Grouping

Categorise retail center tenants by the products they provide or services they render.

FICA

Maintain FICA/KYC compliance and documents linked to tenant leases. Record Financial Intelligence Centre Act information and integrate with DocFox for enhanced management.

Premises

Create and manage floors and premises. Link to leases when tenants are secured and maintain any changes.

Rates Increases

Automate annual rate and service charge adjustments. Generate back charges and update lease modules with new billing periods and charges.

Retail Management

Load monthly turnover figures and maintain foot traffic data at various intervals. Use this data for retail reporting and trading density calculations.

Utilities

Maintain, monitor, and manage municipal accounts for buildings. Access reports and trend analysis via standard reporting or the Business Intelligence (BI) platform.

Vantage Vendor Portal

Allow your suppliers to self-register, be taken on a compliance journey, and once approved all work seamlessly delivered to them through the platform. Suppliers supply their invoices directly on the platform which are then routed for authorisation.

Document Centre

Store and organise electronic documents. Set up specific metadata headings for easy retrieval, maintain physical document tracking, and use barcoding for efficient document management.